People & Governance Administrator at West Sussex Mind

Hours: Part time – 21.75 hours per week (days to be agreed on appointment, but one of the days must be a Friday)

Salary: £15,211.95 per annum (FTE £26,227.50)

Contract: Permanent

Location: Based at The Gateway, 8 – 10 Durrington Lane, Worthing, West Sussex, BN13 2QG – with some flexibility to work from other offices and/or work from home.

Holiday Entitlement: 25 days per year rising to 27 days after 2 years (pro-rata)

West Sussex Mind Values:  Excellence, Equitable, Open, Together, Curious, Unstoppable 

National Mind Excellence Awards 2025: Winner for Equality & Diversity; Highly Commended for Effective Services

Overview

We are looking for a People & Governance Administrator to join us in a highly varied role, to work alongside our current administrator.

You will play a pivotal part in supporting our People function in key processes spanning the full employee life cycle from prospective employees to leavers in a busy and people-focused environment. In this role you will also be supporting the work of our Board of Trustees and related committees.

Your responsibilities will include:
- Supporting recruitment processes including advertising roles on job boards, coordinating interviews and onboarding new staff, including processing Right to Work checks.
- Creating and preparing letters based on templates relating to recruitment, selection and appointment.
- Monitoring our team inboxes and responding to basic enquiries, escalating where required to the relevant person.
- Maintaining accurate employee records in line with GDPR and confidentiality requirements.
- Supporting with people projects that promote staff wellbeing and inclusion, such as organising employee events.
- Supporting with governance, including typing up minutes from our bi-monthly sub-committee and Board meetings and the organising of our AGM.

We are committed to developing our people and this is a great opportunity to grow your administration experience in a dynamic, fast-paced and supportive environment, with scope to gain exposure to a full range of HR activities.

The successful candidate will:
- Have experience of working in administration or a similar role.
- Be confident in a busy and varied role, often working with changing priorities.
- Have strong organisational skills and excellent attention to detail.
- Have the ability to handle sensitive and confidential information with care and discretion.

How to apply:

Please find an application form, guidance notes and job description for more information on our website - https://www.westsussexmind.org/jobs/people-governance-administrator

If you would like to have an informal discussion prior to applying, please contact Yvonne Seaw on people_team@westsussexmind.org to arrange this.

Closing date: 9.00am on Monday 11th May 2026

Interview date: Wednesday 27th May 2026 at The Gateway, 8-10 Durrington Lane, Worthing, West Sussex BN13 2QG

If you are unable to make the interview date for any reason, please indicate this on your application form.

Please email completed applications to: people_team@westsussexmind.org

Please note we are unable to provide sponsorship for this post, you must therefore be able to demonstrate your eligibility to work in the UK.

This post is subject to a Basic DBS check.

We reserve the right to close this vacancy at any time once we receive sufficient applications and encourage all interested applicants to apply at their earliest convenience to avoid disappointment.

No agencies or CVs.

West Sussex Mind is committed to equality of opportunity for all staff, and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. Here is a link to our Equality, Diversity and Inclusion statement - https://www.westsussexmind.org/about-us/equality-diversity-and-inclusion-statement