Our meeting rooms

Community Base has three high quality and extremely affordable meeting rooms in the heart of Brighton. Located in the South Wing of our building, the rooms are available for hire between 7am and 10pm seven days a week.

South Wing Conference Room

£15/hour (Tenants)     £30/hour (Non-Profit)     £60/hour (For-Profit)

   

100 Person Capacity  |  WIFI  |  Projector  |  Sound System  |  Mobile Smart Screen  |  Kitchen  |  Lift Accessible  

Our South Wing Conference Room has a capacity of 100, a mobile smart screen, sound system, projector and screen, wireless internet access, toilets, baby changing facilities, a balcony, windows which you can open, an induction loop and beautiful views over Brighton. The Conference Room kitchen has reusable mugs, tumblers, plates and cutlery and a sink for washing up. As part of our commitment to reducing our carbon footprint we insist that no throwaway plates, cutlery or cups are used in the space.

The Conference Room is found on the 5th floor of our South Wing, accessible by stairs or lift. There is an accessible bathroom and a women’s bathroom on the 5th floor, there is a men’s bathroom on the 4th floor, which is accessible by stairs or lift.

Please note that we only accept a minimum 3 hour booking for the Conference Room.

South Wing 2

£5/hour (Tenants)     £10/hour (Non-Profit)     £25/hour (For-Profit)

12 Person Capacity  |  WIFI  | Smart Screen  |  Whiteboard  |  Lift Accessible

Filled with lots of natural light, our second floor meeting room comes with a 75″ SMART screen, free WIFI and a whiteboard. There is an accessible bathroom on the Lower Ground Floor, and men’s and women’s bathrooms on the 1st floor. These floors are accessible by stairs or lift.

Weekday Evening Discounts for Non-Profits

We’re pleased to offer half-price bookings for South Wing 2 after 5pm on weeknights! The discount will automatically apply when you make your booking.

South Wing 3

£5/hour (Tenants)     £10/hour (Non-Profit)     £25/hour (For-Profit)

 

 

 

 

 

 

12 Person Capacity  |  WIFI  |  Whiteboard  |  Lift Accessible

Filled with lots of natural light, our second floor meeting room comes with free WIFI and a whiteboard. There is an accessible bathroom on the Lower Ground Floor, and men’s and women’s bathrooms on the 1st floor. These floors are accessible by stairs or lift.

Weekday Evening Discounts for Non-Profits

We’re pleased to offer half-price bookings for South Wing 3 after 5pm on weeknights! The discount will automatically apply when you make your booking.

Accessing the room and directing participants to the venue

Visit reception (North Wing) if your booking is during reception opening hours. If your booking falls outside of reception opening hours, you must visit reception in advance of your booking to collect an access fob.

Please ensure your participants have been contacted in advance about where to come and how to contact you if they get lost.

Participants should be directed to the South Wing entrance, and use the intercom to dial 1222 for SW2, 1333 for SW3 or 1555 for the Conference Room. The phone in the room will ring and you can press the ‘SW Door’ button to open the door for them.

Some event organisers prefer to wait at the door for participants.

During reception opening hours, any participants arriving at reception will be directed to South Wing.

Register to book rooms

To get started, you should appoint a named contact person responsible for all matters relating to your group’s bookings (you may have a separate contact for invoicing).

This contact person must:

  • Read our Room Hire Contract
  • Then register by completing our Room Hire Account Request Form including a scan or photo of your signature.
  • If you cannot upload your signature, please email a photograph of your signature to roombooking@communitybase.org

Please note that it takes about 3 working days for us to process your request form, this process may take longer if the reception team is unusually busy.

If you are registering to book a room for the next 48 hours, you may want to consider another venue.

Once we have checked and approved the Room Hire Contract we will set up an account for you on our online room booking system and confirm with you by email, you will then receive log in details for the room booking system, Skedda.

If Brighton and Hove City Council are paying for your booking you need to include a valid council payment code when you book.

Room bookers must comply with our policies, including our Equalities Policy.

Already registered? Log in here.

For more information, click here to see our FAQs

Cancellation terms

Customers will receive email reminders the day before the booking cancellation window closes so they have time to cancel unwanted bookings themselves without incurring a booking charge.

Different types of customer have different cancellation windows, please click on the statement below that best describes your situation.

As a Community Base tenant, you will:

  • be able to cancel unwanted room bookings yourself up to 7 days in advance of the booking date by logging into the booking system
  • After the 7 day deadline, you will need to contact our reception team to cancel a room booking up to 24 hours in advance of the booking date without incurring a booking charge

Unwanted bookings that are not cancelled up to 24 hours in advance will be charged in full.

As a Pay at Booking customer, you should contact our reception team to:

  • cancel a room booking up to 7 days in advance of the booking date and receive a full refund
  • cancel a room booking up to 24 hours in advance of the booking date and receive a 50% refund

Unwanted bookings that are not cancelled up to 24 hours in advance will be charged in full.

We strongly encourage all new customers to become Pay at Booking customers, who benefit from being able to cancel their bookings with only 24 hours’ notice and receive a 50% refund. If it is not possible for you to pay in advance with a debit or credit card, you will be set up as an Invoice in Advance customer which offers less flexibility with respect to cancellation. As an Invoice in Advance customer, you will:

  • be able to cancel unwanted room bookings yourself up to 7 days in advance of the booking date by logging into the booking system
  • receive an invoice when the 7-day cancellation window closes
  • not be able to cancel your booking after this point and will be required to pay the full amount of the invoice whether you use the room or not

Community Base reserves the right to freeze your room booking account if you do not pay your outstanding invoices in good time.

From June 2022, we no longer accept payments by cheque.