Our meeting rooms

Community Base has three high quality and extremely affordable meeting rooms in the heart of Brighton available for hire between 7am and 10pm seven days a week.

Request Room Booking Account

Review our Room Hire Contract then complete our Room Booking Account Request Form.

Request Account

Our Room Hire Contract

Before you can book a Community Base meeting room you need to appoint a named contact person responsible for all matters, including payment, relating to your group’s bookings. This contact person needs to register by completing our Room Hire Account Request Form including a scan or photo of their signature for the Room Hire Contract that our system generates automatically.

Once we have checked the Room Hire Contract we will set up an account for you on our online room booking system. If Brighton and Hove City Council are paying for your booking you need to include a valid council payment code when you book.

Room Hire Policy Updates

From 1st October 2021 we are changing our room booking systems and policies.

Our aim with these changes is to continue to provide a flexible room hire service at the same time as simplifying the process for our customers and our admin team.

The main change that will affect many of our customers is the self-service booking cancellation deadline will be increased from 24 hours to 7 days. This means customers will need to email reception to cancel unwanted bookings if the booking date is less than 7 days in the future.

To facilitate this process, customers will receive email reminders the day before the booking cancellation window closes so they have time to cancel unwanted bookings themselves without incurring a booking charge.

For further details of how the changes will affect you, please click on the statement below that best describes your situation.

As a Community Base tenant, you will:

  • be able to continue to cancel unwanted room bookings yourself up to 7 days in advance of the booking date by logging into the booking system
  • need to contact our reception team to cancel a room booking up to 24 hours in advance of the booking date without incurring a booking charge

Unwanted bookings that are not cancelled up to 24 hours in advance will be charged in full.

As a Pay at Booking customer, you will be able to contact our reception team to:

  • cancel a room booking up to 7 days in advance of the booking date and receive a full refund
  • cancel a room booking up to 24 hours in advance of the booking date and receive a 50% refund

Unwanted bookings that are not cancelled up to 24 hours in advance will be charged in full.

We strongly encourage all new customers to become Pay at Booking customers, who benefit from being able to cancel their bookings with only 24 hours’ notice and receive a 50% refund. If it is not possible for you to pay in advance with a debit or credit card, you will be set up as an Invoice in Advance customer which offers less flexibility with respect to cancellation. As an Invoice in Advance customer, you will:

  • be able to cancel unwanted room bookings yourself up to 7 days in advance of the booking date by logging into the booking system
  • receive an invoice when the 7-day cancellation window closes
  • not be able to cancel your booking after this point and will be required to pay the full amount of the invoice whether you use the room or not

Community Base reserves the right to freeze your room booking account if you do not pay your outstanding invoices in good time.

Covid-19 Room Use Instructions

When using the meeting rooms in Community Base, please note our guidelines in relation to Covid-19:

  1. Our reception opening times have changed to Monday to Thursday 9.00am – 4.30pm, and reception will be closed at lunch time.
  2. Please do not visit the building if you have any Covid-19 symptoms.
  3. If possible, please make your way directly to your booked meeting room via the South Wing door rather than going through the main reception entrance.
  4. Please make arrangements for meeting participants to be received via the intercom on the South Wing door or by going to meet them to escort them through the building.
  5. Please sanitise hands when entering/leaving the building, using the dispensers provided.
  6. Please wear a face mask when walking through the building and in all communal areas, unless you are exempt.
  7. Keep left when moving around the building.
  8. Please maintain a two-metre social distance from staff and other building users.
  9. As Community Base is unable to sanitise the rooms between bookings, we ask that all meeting room users use the anti-bacterial cleaning products available in the rooms (on furniture and areas that have been touched such as door handles), before and after each meeting.
  10. Meeting organisers/hosts are responsible for supervising the participants of their meetings and advising them of these guidelines.

Meeting Room Prices

Room Tenant External Non-profit External Profit
Cost/hr Min Booking Cost/hr Min Booking Cost/hr Min Booking
Conference Room £15 1 Hour £30 3 Hours £60 3 Hours
South Wing 2 £5 1 Hour £10 1 Hour £25 1 Hour
South Wing 3 £5 1 Hour £10 1 Hour £25 1 Hour
Car parking Space £10 per day 4 hours

Meeting Room Info

South Wing conference room

  • Capacity 100 people
  • projector and screen
  • sound system
  • kitchen

Our South Wing conference room has a capacity of 100, a sound system, cd/dvd player, projector and screen, wireless internet access, toilets, baby changing facilities, a balcony, an induction loop and beautiful views over Brighton. Our conference room kitchen has reusable mugs, tumblers, plates and cutlery and a sink for washing up. As part of our commitment to reducing our carbon footprint we insist that no throwaway plates, cutlery or cups are used in our conference room.
Bookings by external groups must be for a minimum of three hours in the conference room.

South Wing 2 and 3

  • Capacity 12 people
  • wireless internet access

Community Base has two smaller meeting rooms.

You can book a specific room or book whichever room is available.

Room Hire Calendar

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